SharePoint list cannot be deleted while on hold or retention policy
How to set a Retention Policy on a SharePoint sitePosted on October 15, 2019 | SharePoint Show
Compliance Retention Some time ago, I published an overview of the modern Compliance features available in SharePoint Online and Office 365. With this post, I would like to dig deeper and explain to you, my loyal blog followers, on how to set a simple retention policy on a SharePoint site. Real-life Retention Policy Example
In my example though, I will retain documents for 2 days after they were last modified, then delete them as I do not want to wait for 7 years to finish this article for you . Access Security & Compliance Admin Center
How to create and publish a Retention Policy on a SharePoint siteNow that we are in the Security & Compliance Admin Center, we are ready to create and publish a Retention Policy on a SharePoint site.
What happens after you publish a Retention Policy on a SharePoint site
How does Retention Policy on a SharePoint site work?Every day a timer job scans content on a site and determines its outcome based on a retention policy being set. There are several possible scenarios: If the user has not deleted the documentIf the document in the library has not been modified or deleted by the user, it will be moved to the recycle bin automatically upon the end of the retention period. In such cases, it will state that the files were deleted by System Account and not the human being (screenshot taken from the site Recycle Bin). If the user has deleted the documentIf the users have deleted the document, the file will end up in the Recycle Bin. However, it will also be copied to the Preservation Hold Library I mentioned earlier. This Preservation Hold Library assures that the documents are retained for the duration of the retention period and cannot be deleted. You will notice automatic suffixes added to the deleted documents. The latter part of the suffix contains the date and time stamp designating when the document was moved to the Preservation Hold Library. Note that if you try to delete a document from the Preservation Hold Library, you will get the error message. Microsoft had published an excellent post explaining the logic of Preservation Hold Library they also have a helpful diagram illustrating the workflow. You can access it here. Tweet Share Share Tweet Share Share Gregory Zelfond Your SharePoint Expert*protected email*Need help?Applications
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